From painful spreadsheets to completly seamless. How Fairview Construction simplified uniform management with Get WorkGear
Solving staff uniform ordering and allocations
Managing staff uniforms shouldn’t be a full-time job. Yet for many businesses, it’s exactly that. Juggling spreadsheets, chasing approvals, and trying to stay on budget.
Get WorkGear changes that. We give you a smarter, simpler way to manage uniforms, from staff self-ordering and built-in allocations to real-time budget tracking and approval workflows.
Discover how companies like Fairview Construction transformed their entire uniform process, saving hundreds of admin hours each year and turning frustration into efficiency.
Company overview
Fairview Construction is a 240-person fictional New Zealand building company operating across Auckland, Hamilton, and Christchurch.
While Fairview is a fictional example, it is modelled closely on real Get WorkGear customers, a mid-sized firm with multiple regional operations, diverse teams, and centralised HR and procurement processes.
Estimated annual savings using Get WorkGear:
$20,000 - $25,000
Before Get WorkGear
So much time & energy wasted.
Fairview’s HR manager, Teresa Green, spent hours each week wrangling uniform spreadsheets that never seemed current as every division had its own version. This lead to over-ordering, double-ups, and storerooms full of unused gear.
Managers were constantly fielding questions and approvals by email, a slow, error-prone process that drained productivity.
Managing uniform customisations was another constant headache. Trying to keep track of who needed embroidered names or specific logos often led to mistakes and costly reorders.
Common time drains:
- Chasing size info, approvals, and replacements
- Correcting wrong orders
- Reconciling invoices and managing stock
- Tracking budget across divisions
- Managing customisations, incorrect names or logos
| Task | Est. time per month (across all divisions) | Annual time (est.) |
| Collecting orders & approvals | 15–20 hrs | 180–240 hrs |
| Reconciling invoices & stock tracking | 8–10 hrs | 96–120 hrs |
| Managing budgets, allocations, reports | 5 hrs | 60 hrs |
| Handling errors, returns & staff queries | 6–8 hrs | 72–96 hrs |
| Total admin time | ~35–43 hrs/month | ~420–516 hrs/year |
That’s roughly 10–13 full work weeks per year spent purely on uniform administration.
We were wasting weeks every year just trying to keep uniform orders organised.
Teresa Green, HR Manager
After adopting Get WorkGear
With Get WorkGear automating allocations, approvals, and staff self-ordering:
Significant decrease in unnecessary admin
Get WorkGear automates the entire uniform process, cutting manual spreadsheets, emails, and approvals so HR and admin teams reclaim valuable time.
Staff order directly within pre-set allocations
Employees see only what they’re allowed to order, this allowance eliminats mistakes and ensures every purchase stays on brand and on budget.
Managers approve from their phone in seconds
Regional or site managers can review, approve, or decline orders on the go, keeping things moving without needing to be in the office.
Customisations such as logos and staff names are built in
This means every garment arrives exactly as intended, with the right logo, the right name, to the right person.
HR monitors budgets and reports instantly
Real-time dashboards and automatic reporting give HR and management instant visibility of spend, stock, and entitlements across every region.
The benefits are clear
Hundreds of admin hours reclaimed each year.
Tens of thousands of dollars saved across divisions.
Significantly reduced time, energy, and operational costs.
The stress and frustration of manual uniform management is gone for good.
Other benefits include:
- Reduced stock waste
(no obsolete gear, fewer over-orders)
Worth an additional $5,000 to $8,000 per year. - Better budget control and accountability
Preventing accidental overspend of 2 to 3% of uniform budget. - Improved staff satisfaction and retention
Harder to quantify, but meaningful.
The result: A smarter, simpler way to manage uniforms.
With Get WorkGear, Fairview Constructions staff have pre-set allocations and can order their own approved uniforms online.
Managers can approve orders instantly on their phones, no office time required.
Fairview no longer bulk-orders or stores excess uniforms. Everything is ordered as needed, with live visibility of spend and entitlements.
Teresa’s uniform program finally runs itself, and Fairview’s regional managers can focus on projects, not paperwork.
When suppliers give their customers a system like Get WorkGear, they’re not just providing uniforms, they’re delivering a smarter, simpler, and more consistent way to manage them nationwide.
Do yourself a favour
Make a taxing task effortless with Get WorkGear.
Now the uniform program runs itself, no spreadsheets, no stock chaos, no stress.
Teresa Green, HR Manager
