Smart allocations and entitlementsMake sure people get the right gear, without policing every order
Smart allocations and entitlements are the foundation of how Get WorkGear keeps uniform ordering simple for staff, controlled for managers, and predictable for procurement teams.
By setting clear rules around who can order what, how often, and within what limits, Get WorkGear removes the need for manual checks, spreadsheets, and follow-ups, while ensuring uniform policies are applied consistently across your organisation.
What are allocations and entitlements?
Allocations are assigned based on role, team, site or individual, so staff only ever see products that are relevant to them.
This means the system does the policing for you, automatically.
Entitlement: What a person is allowed to order and when.
Allocation: How much of that entitlement is available to them at any given time.
An allocation defines:
- What products a person can order
- How many they’re entitled to
- How often those entitlements reset
How smart allocations work in practice
Set rules once
Admins define uniform rules centrally.
Rules include:
- Eligible products
- Quantity limits
- Replacement frequency
- Spend limits (where applicable)
Rules can be tailored to different roles, teams, or locations.
Assign allocations by role, team or site
Allocations can be applied broadly or very specifically and can be changed in an instant, no staff retraining required.
Simple options include:
- One rule for all staff
- Different rules for different job roles
- Even site-based allocations for multi-location organisations.
This removes guesswork and prevents mistakes before they happen.
Entitlements reset automatically
Allocations can reset on a schedule that suits your business, no reminders, no spreadsheets, no manual resets.
Reset options include:
- Annually
- Every set number of months
- On a fixed calendar date
- A relative date connected to a staff member’s start date.
Staff order within their entitlement
When staff log in, they only see products they’re allowed to order. Available quantities are clearly shown and orders outside policy simply aren’t possible unless allowed.
This removes guesswork and prevents mistakes before they happen.
What all this means
Employees get:
- Clear expectations
- No confusion about what they can order
- Confidence they’re ordering the right gear
Managers get:
- Fewer questions
- Less time reviewing incorrect orders
- Confidence policies are being followed
Admins and procurement get:
- Predictable spend
- Consistent enforcement of uniform policy across staff
- Little to no manual oversight required
Designed to handle real-world complexity Uniform requirements aren’t one-size-fits-all and neither are allocations.
Get WorkGear supports:
- Multiple allocations per person
- Different rules for seasonal or role changes
- Exceptions where genuinely required
- Ongoing changes as your organisation evolves
All without making the system harder to use.
A smarter way to manage uniform entitlements
Smart allocations and entitlements replace manual processes with clear, automated rules that scale as your organisation grows.
It’s one of the key reasons Get WorkGear is trusted by organisations with multiple roles, sites, and uniform requirements.
