Allocations

A smarter way to control uniform and PPE spend

Uniform allocations are one of the simplest and most effective ways to bring structure, consistency, and financial control to your organisation’s uniform programme. Get WorkGear makes them effortless — giving procurement teams clear oversight and employees a transparent view of what they’re entitled to order.

What allocations are

Allocations (also known as entitlements) define how much uniform or PPE each employee can order within a set period. They can be quantity-based (e.g., two shirts every 12 months) or value-based (e.g., $300 per year), and are applied automatically as staff shop through your online uniform portal.

This removes guesswork, ensures fairness across roles, and creates a repeatable framework that scales with your organisation.

Designed for procurement and finance teams

Allocations give your business the ability to control spend before it happens, without slowing operations. By setting clear rules at a company, role, or individual level, procurement teams can:

• Keep uniform budgets predictable
• Prevent overspending and one-off discretionary orders
• Ensure compliance with brand, safety, and PPE requirements
• Maintain audit-ready records tied to every order
• Align uniform provisioning with employment lifecycle changes

Every order is evaluated against the employee’s remaining allocation, so control is automatic — not an after-the-fact correction.

Automated resets and entitlement visibility

Get WorkGear supports both date-based and cycle-based resets:

• Reset on a fixed annual date, or
• Reset after a specified number of months

Staff can clearly see:

• What they have available
• What’s currently “in limbo” (ordered but not yet fulfilled)
• When their allocation will reset

This transparency reduces support queries and ensures employees only order what they’re entitled to.

Built-in compliance as staff shop

Allocations are applied in real time as employees add products to their cart, giving immediate visibility of what is within — or beyond — their entitlement. This proactive approach ensures spend remains controlled without restricting operational needs.

Employees can still complete an order even if they exceed their allocation by choosing to pay the additional amount on their own credit card. This preserves flexibility while keeping organisational budgets intact.

For teams who manage stock at a site or cost-centre level, allocations can also be configured with no limit, allowing location-based ordering without individual caps.

Where tighter control is required, order approvals can be enabled to review and manage requests that fall outside your standard rules. (A full overview of approvals will be covered on the upcoming Approvals page.)

Flexible enough for complex organisations

Whether you manage a small team or a national workforce, allocations can be tailored to match your structure. Configure them at:

• Company level
• Role or department level
• Individual level for exceptions

You gain full control of uniform spend while ensuring each employee receives the right gear for their job.

Reporting clarity for better decision-making

Allocations flow directly into Get WorkGear’s reporting suite, giving procurement and finance teams visibility of:

• Spend by employee, category, location, or cost centre
• Allocation usage across the organisation
• Trends that highlight overuse, underuse, or upcoming budget impacts

These insights help you plan budgets, justify procurement decisions, and strengthen compliance.

Take control of your uniform programme

Allocations are a simple but powerful way to reduce unmanaged spend and ensure every order aligns with your policies. With Get WorkGear, they’re fully automated, easy to manage, and transparent for everyone involved.

Ready to see how allocations work in your organisation? Book a demo today.